How to add a downloadable file to a page or post

You can add documents to pages and news posts so that patients can view or download them.

This can be useful for documents such as:

• PPG meeting minutes

• patient forms

• reports and results

• practice information

• PDF, Word or Excel documents

You can also watch the File Block video guide in the Common Blocks section of our Video User Guides.

Edit the page or post

Open the page or post where you want the document to appear.

Place your cursor where you want to add the document and select the + button to add a new block.

Search for File and select the File block.

You can also type /file and press Enter.

Add your document

Select Upload to add a new document from your computer.

Alternatively, select Media Library if the document has already been uploaded to the website.

Give the document a clear name

Once the file has been added, you can change the text used for the document link.

Use a short, descriptive name that tells patients what the document contains.

For example:

PPG meeting minutes – September 2026

rather than:

Download here

or a filename such as:

PPG_minutes_final.pdf

Meaningful link text is particularly helpful for people using screen readers and other assistive technology.

Adding a PDF

When you add a PDF, WordPress may display a preview of the document within the page.

If you do not want the PDF itself displayed on the page, switch off Show inline embed in the File block settings.

The document can then be provided as a simple link for patients to open or download.

Download button

The File block can also display a Download button.

You can switch this on or off in the block settings.

If the button is switched off, the descriptive document name remains as a link to the file.

Publish your changes

When you have finished, select Save to save changes to an existing page or Publish if you are creating new content.

Open the page on the public website afterwards and check that the document link works correctly.